Sync Rules

How to stop certain events from syncing

A sync rule set to stop events keeps specific meetings off a destination calendar entirely, based on their title, description, location or private status.

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Why a sync rule says it "never takes effect"

Two of your rules are asking for different things on the same events, and the other one always wins. Here is what that means, why it happens, and how to fix it in a minute.

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How to sync only during working hours

A working-hours sync rule looks at when an event starts, on the days and in the timezone you choose, so evenings and weekends can stay off a calendar or arrive without their details.

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How to sync only the events that match

Set a connection to "Only what matches" and nothing comes across except the events your Sync it rules pick: the ones with "Business" in the title, a Green category, or only the repeating ones. Handy for busy calendar feeds.

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How sync rules behave in practice: seven things worth knowing

What happens to copies that already exist, which rule wins when two disagree, why a private event stays private without a rule, and why a repeating event is judged as a whole. Each one checked against real Google and Outlook calendars.

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How to keep private events private when you sync calendars

Two sync rule actions protect private events: mark the copy private, or hide its details entirely. Here is what each one does and when to use which.

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How to label copied events so you can tell them apart

Copy actions let a sync rule add a label or category, set the importance, or add text to the title of the copy. Here is what each does and which plans include them.

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How to hide event details but keep the time blocked

A sync rule set to redact still blocks out the time on a destination calendar, but strips the title, description and location and marks the copy private.

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How to send certain events to a different calendar

A sync rule can send matching events to another calendar of yours instead of the connection's usual one — personal events to your personal calendar, say, rather than the family one.

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How to skip events by color

Skipping by color is a sync rule: if an event carries a color you pick, it is not copied. Here is how to set it up, what it does to copies that already exist, and which plans include it.

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Sync rules by event property: title, location, all-day and more

Every field and value the Sync Rules screen offers for a rule condition, what each one matches, and which plans and calendar types include it.

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Why a sync rule was switched off after a plan change, and how to get it back

When a plan change leaves a rule type unavailable or over the rule limit, the rule is switched off and recorded, never deleted. Here is how to see why and how to switch it back on.

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What happens when I add or delete a rule keyword?

Adding a keyword removes events that have already synced, and deleting it brings them back. Here is exactly how far that reaches, and how quickly.

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How far back and forward does calendar sync go?

Every connection only looks at events inside a window of days around today. Here is what sets that window, and what happens to an event outside it.

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